Prior to Wedding Day

·         Meeting to review all services contracted by the client

·         Unlimited communication via email and phone

·         Meet with venue site to coordinate details

Rehearsal

·         Work with wedding officiator to choreograph wedding ceremony, processional and recessional

·         Alert wedding party as to where they need to be the following day, and at what time

Pre-Ceremony

·         Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time

·         Make sure photographer arrives on time and has a “must shoot” list

·         Gather bride, bridal party and immediate family for photos

·         Call out names on “must shoot” list for photographer

·         Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony.

Ceremony

·         Set up programs and other ceremony items i.e. guest book, unity candles, flowers

·         Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

·         Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location

·         Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

·         Ensure that ceremony musicians have arrived and direct them as to where to set up

·         Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians

·         Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

·         Communicate with bride and groom so that they know how much time remains before the start of the ceremony

·         Handle any emergencies that may arise

·         Line up the bridal party for their entrances down the aisle

·         Cue ceremony musicians when bridal party is ready to begin processional

·         Gather family and friends for after ceremony photos

Prior to Reception

·         Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer

·         Arrange escort cards

·         Make sure reception flowers/décor is set up according to flower order

·         Ensure that tent and lighting are set up properly and troubleshoot as needed

·         Meet with catering staff to confirm food timeline

·         Set up guest book and pen, champagne flutes, cake cutting utensils

·         Set up table numbers/names and menu cards

·         Set up amenities baskets, hand towels, candles etc. in bathrooms

Reception

·         Ensure proper flow of cocktail hour food

·         Look over dining tables and make sure they are set up properly

·         Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

·       Help guests locate their escort cards and tables

·       Locate the couple and make sure they are ready for the introduction and first dance

·       Cue band, photographer, and videographer when important events take place at reception, i.e. first dance, cake cutting, toasts and parent dances

·       Alert catering staff to pour champagne before the toasts

·       Signal the best man, maid of honor, and parents when it is time for their toasts

·       Be aware of timing of catering service and make sure guests are served promptly

·       Prevent & resolve any problems that may arise during the event